Best Practices

Tips & Best Practices

What You Need to Know before You Rent

Renting equipment should be a straightforward and hassle free process. Understanding the requirements of the equipment rental dealer can result in a rental process that is quick, so you’ll back to work in no time.

Credit Approval and Payment

Credit approval is often required when renting equipment. At the very least, most dealers will either collect the rental payment in advance or require you to set up an account. Before deciding which equipment to rent, have an acceptable payment method ready. If you're not sure whether you have the credit necessary to receive approval, contact the rental department to see what other options are available. 

Rental Equipment Delivery

In most cases, you will have to pay for delivery. If you would rather avoid this fee, you can usually make arrangements for someone to pick up the equipment that you are renting. In the case of delivery, coordinate with the rental company for an appropriate time and location for you to receive the equipment. Remember to take the delivery schedule into account when you are planning your job.

Rental Equipment Insurance

Insurance is usually required for rentals. Before you head to the dealer, contact your insurance company to see what steps you need to take. If you don't have an insurance provider, contact the dealer and see if they can provide companies as recommendations. 

Contract for Rental Equipment

Before you sign the contract, review it thoroughly. This document will contain important information about how to handle the equipment while it is in your care. The contract may contain cleaning, maintenance and repair fees. If you have questions about the rental agreement, always ask about anything you don’t understand before you sign. 

Damage Responsibility for Rental Equipment

Take care of the equipment you rent as though it's your own. Most dealers don’t usually charge renters for normal wear and tear, but abuse or negligence of the equipment can result in extra fees. Excessive staining or cosmetic damage that might require additional cleanup will also incur an additional charge. If there is any damage to the equipment while you are renting it, document it and immediately notify both your insurance carrier and the dealer.


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